POSITION TITLE:
CARE NET OF MISSOULA OFFICE ADMINISTRATOR

QUALIFICATIONS:

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• Express full agreement with Life Net of Missoula’s Mission Statement, Articles of Incorporation and By-Laws.

• Exhibit strong commitment and dedication to the sanctity of human life.

• Have one year of experience as a volunteer in some ministry capacity.

• Have two years of experience in a helping profession in a position requiring management experience or equivalent.

• Have at least one year of administrative experience.

• Exhibit skill in interpersonal communication, public speaking, and problem solving.

• Be able to provide spiritual leadership, discipleship and support to clients.

• Be able to carry out responsibilities with little or no supervision.

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RESPONSIBILITIES:

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• The Office Administrator is responsible for tasks and duties as assigned by the Executive Director of Care Net of Missoula. This includes receptionist responsibilities as well as: lay counseling, other administrative duties, research, and help with various aspects of program management.

REPORTS TO:  Executive Director

SUPERVISES:  Administrative volunteers

TIME COMMITMENT:  25 hours per week

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DUTIES:

Administration:

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• Carry out operational policies and procedures necessary for consistent operation with Executive Director's approval.

• Handle routine business calls.

• Oversee record-keeping and effective follow-up of clients by volunteers.

• Manage eKYROS entries.

• Interact with Executive Director to relate client or staff needs, progress of center, problems, and goal setting and implementation.

• Purchase office supplies with the Executive Director's approval. Oversee the reception desk and answering of the phones.

• Oversee operation of the after-hour phones.

• Help with print jobs for mailers, Life Steps, brochures, layette cards and other events.

• Assist in mail opening and deposits, as needed.

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Training:

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• Train all volunteers in the proper workings and responsibilities of the Reception Area.

• Assist in conducting “Volunteer Training Seminars”, as needed.

• Assist in recruiting, selecting and interviewing possible volunteers for ministry, as needed.

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Client Services:

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• Provide peer counseling for clients when volunteers are not available.

• Complete training to administer pregnancy tests.

• Help with other services when the client service director or volunteers are not available.

• Oversee client flow to assure consistency in the reception area.

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Public Relations:

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• Keeps and bi-annually reviews and updates referral agency resource guide.

• From time to time, represent the clinic in the community, as delegated by the Executive Director.

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Personal Development:

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• Attend conferences, classes and tutorials that offer training and information pertinent to Care Net of Missoula Pregnancy Support Center's mission.

• Increases knowledge of management/administrative and client-related issues.

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Fundraising:

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• Assists in fund-raising events as needed.

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Performance Reviews:

• The Office Administrator shall receive an annual written and oral evaluation by the Executive Director. The new Office Administrator will receive a 90 day and 6 month evaluation performed by the Executive Director.

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